Flowmeets
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Security and data protection

You stay in control of your meetings

You control who sees your meetings, calls and emails and how long they're kept. Here's how it works, without the small print.

A security engineer at her desk at dusk, code on the screen, the city lights outside
Blikk
Proact
Futuremeets
Brave
A_Space
Hailey HR
Shomei
Interfi
NetSymphony
Leasify
Defentry
Cash IT
Headcount HR
Perific
Maxkompetens
Worko
SSG
Splay One
Blikk
Proact
Futuremeets
Brave
A_Space
Hailey HR
Shomei
Interfi
NetSymphony
Leasify
Defentry
Cash IT
Headcount HR
Perific
Maxkompetens
Worko
SSG
Splay One
Where your data lives

Our own open AI models, hosted in Europe

These are the basics your security team usually asks about first.

Our own AI models
We run open AI models that we host ourselves in Europe, instead of the big US AI services many other tools rely on. So you know where the AI analysis of your data happens.
You control retention
You decide how long recordings, transcripts and notes are kept.
Subprocessors on request
You can request the subprocessor list, with country and purpose, through our Trust center.
GDPR-aligned
Flowmeets is GDPR-aligned and a DPA is included.
Private meetings stay private
Internal meetings are private by default and are never synced to your CRM or other systems.
SOC 2, ISO 27001 and ISO 42001 in progress
We are working on all three. Current status is in our Trust center.
Customer stories
“We need to be able to trust the product. A lot of customer data comes in, so security is a given.”
Martin RosénCSO · Leasify
Headcount HR

2 hrs

less time on notes and reports, per rep per week
Customer case

How Headcount HR gets a summary right after every meeting

Headcount HR's sales team spent hours on notes and reports after customer meetings. Now the summary arrives straight away, and the follow-up goes out faster.

Controls

You set the rules, we follow them

As an admin, you manage the settings below from day one.

Recording consent

Before external meetings, Flowmeets can email participants an opt-out link. If anyone opts out, the notetaker stays out. You decide whether the email is sent, and you always tell participants the meeting is recorded.

Retention per department

Different departments can keep data for different lengths of time, for example shorter for HR than for sales.

Access

SSO sign-in, optional multi-factor authentication and role-based permissions.

Encryption

TLS 1.2+ in transit and AES-256 at rest.

PII redaction

The notetaker can redact personal data in transcripts and notes (in Voyager and Admiral).

In-person meetings

You record in-person meetings right in Flowmeets, on your computer or phone. Permissions and retention work as for other meetings. Tell everyone in the room that the meeting is being recorded.

No training on your data

We don't use customer data to train AI models.

Subprocessor changes

You get written notice 30 days before we change or add a subprocessor.

Questions

Security and GDPR FAQ

Yes. Flowmeets is GDPR-aligned and a DPA is included. Our own open AI models, which we host ourselves, run in Europe, and you decide how long data is kept and who can see it.

Yes, every customer gets a data processing agreement with Flowmeets.

Your data is stored in the EU. Recordings are handled on servers in the EU, and our own open AI models, which we host ourselves, run in Europe. You can request the subprocessor list, with country and purpose, through our Trust center.

No. We don't use customer data to train AI models. Your conversations are only used to give you notes, answers and coaching.

At most 3 years, or according to your own settings. You set retention yourself, and different departments can have different periods.

Yes, if you have a valid reason for the recording and tell participants that the meeting is recorded and why. Before external meetings, participants can get an email letting them opt out, and if anyone does, the notetaker doesn't join.

Work on SOC 2, ISO 27001 and ISO 42001 is in progress. Current status is in our Trust center.

Talk to us

Answers for your security team

Book a call with one of our engineers, not a salesperson. If you want to read up first, the documentation is in our Trust center.

An engineer on a video call with a customer's security team at dusk